VASA E-Docs (Electronic Document Management Systems)

VASA E-Docs Electronic Document Management Systems (EDMS) represent the convergence of information technologies with document processing, including document storage, sharing documents, archiving and retrieving them.

EDMS systems allow documents to be managed electronically more efficiently than they were as paper documents.

They also allow for the attachment and management of electronic forms data and other electronic objects associated with business transactions such as audio, photographs and video.

Electronic document management systems perform many functions
  • Digitization (scanning) of input paper or microfilmed documents.
  • Grouping, processing and tracking documents.
  • Indexing images (using recognition technology) and electronic documents.
  • Version control.
  • Storage for archival.
  • When effective, EDMS achieves the following:
    • Digitization (scanning) of input paper or microfilmed documents.
    • Grouping, processing and tracking documents.
    • Indexing images (using recognition technology) and electronic documents.
    • Check-in/check-out services to provide protection against simultaneous updates and overwrites.
    • Version control.

The technology revelations are putting pressure on both suppliers and users. A decade ago electronic imaging and optical storage were perceived by both users and suppliers as a leading edge new and exciting technologies and products. To maintain their value, these systems must provide a fast payback and must be developed with the ability to evolve into supporting tomorrow's business needs.

EDMS technologies have experienced explosive changes during the last decade. These changes are, to a large extent, quantitative rather than qualitative. Of course, they are the result of developing existing technologies, expanding them, and integrating them with other emerging technologies into document management systems. This trend is expected to continue. The future will bring greater storage capabilities and improved development tools to manage documents using more powerful desktop computers.

Changes expected to impact EDMS and information access technologies:
  • More robust document management software systems that process compound electronic objects as easily as today's systems process data.
  • Document management software with embedded workflow that indexes, stores, and retrieves high volumes of complex objects at sub-second rates – meaning that digital videotape and photographs will be available simultaneously with text and printed data in records.
  • The increasing use of compound documents. Compound documents contain many elements – they can be electronic or visual, and may contain text, photographs, digital video, graphics, or digital audio information. Today, businesses and government organizations are processing increasing volumes of these types of compound documents.